To Rearrange the Order of the List Under Custom Views
Select a view under Custom Views. Click the up or down arrow button to move the view up or down the list.
Sending Mail Messages
An email address is like your personal address for receiving electronic mail messages. This is also the way you send messages to other email users. The format used for email addresses is username@hostname. Your system administrator uses this format to set up email addresses.
This section gives you most of the information you need to address, compose, and send a message to another user.
Using Aliases
An alias is a private name for one or more user names (or user addresses). By creating a distribution list of user addresses to which you frequently send mail and giving the list a name, you can select the alias in the To or Cc fields instead of typing each address every time you send a message (see Figure 18-1).
The name you give to your alias can be descriptive of a group of users, or just a name you will remember. These aliases are also displayed as Personal Alias cards in Address Manager (see "Alias Cards").
To Create, Modify, or Delete an Alias
Choose Aliases from the Options menu in the main window, from the Format menu in a Compose window, or from the To or Cc button menu in the Compose window.
The Aliases Options dialog box is displayed.
Type the name for your alias in the Alias field.
Type the user addresses that will make up the alias in the Addresses field.
Each of these addresses should be in the form username@hostname and be separated by a comma, a space, or both.
Click Add to add the information in the Alias and Addresses fields to the scrolling list.
(Optional) To change an alias, select it and edit the Alias or Addresses field, as appropriate, then click Change.
(Optional) To remove an alias, select it and click Delete.
Click OK or Apply to make the settings take effect.
Note - You can also work with aliases using Address Manager (see "To Create a Personal Alias Card").
To Address, Compose, and Send a Mail Message
Once you have the receiving party's email address, you can send a message.
Note - If this is the first time you are using email and if you know your own email address, you can use these procedures to send a test message to yourself.
If Mailer is not already started, click the Mailer control in the Front Panel.
The Inbox is displayed.
Choose New Message from the Compose menu.
The (New Message) Compose window is displayed.
Figure 10-6 Mailer Compose window
Type the email address of the recipient in the To field and press Return.
You can address a message to one or more people, or to an alias.
If one or more of the email addresses contains a space, then separate the email addresses with commas; otherwise, separate them with commas or spaces.
Alternatively, if you have created aliases, use the To button menu to access them.
For information on aliases, see "Using Aliases".
(Optional) Type the topic or title of the message in the Subject field and press Return.
(Optional) Type the email addresses of users you want to be carbon copy recipients of this message in the Cc field, or, if you have created aliases, use the Cc button menu to access any aliases that you have set up.
Once your message is addressed, press Return to go to the text area and compose the message.
To insert a text file, see "To Include a Text File in a Mail Message". Also see "Using a Template to Compose a Mail Message"and "Using a Draft to Compose a Mail Message".
To find out about editing text in your message, see "Editing Text"or "Formatting Text".
You can save the message you are composing at any time by choosing Text from the Save As submenu of the File menu or from the Save As button menu at the bottom of a Compose window.
(Optional) Choose Include Signature from the Compose Format menu to place your signature in the text area if you have deselected "Include signature in every message" in the Signature Options dialog box.
See "Using a Signature"for details.
(Optional) To format the text to the width of your Compose window, select the text and choose Word Wrap from the Compose Format menu.
(Optional) Add files to the message as attachments, if necessary.
To find out how to do so, see "To Add an Attachment".
(Optional) Choose Save Outgoing Mail from the Compose File menu to save a copy of the message to the file that stores your outgoing messages (HomeDirectory/Mail/sent.mail by default).
To change the default file name, choose Basic from the Options menu and edit the "Save a copy of outgoing mail in" field.
Click the Send button, choose Send from the Compose File menu, or press F3.
The Compose window closes, and the message is sent.
Note - Clicking Close removes the Compose window and discards your message. Be sure to save any text you might want later before closing a Compose window.
To Change the Character Set of an Outgoing Message
If you need to send an email message to a machine that uses a different encoding from the one for your machine, you can convert its text to your recipient's encoding.
After typing your message in the Compose window, choose Change Char Set from the Format menu or press Control+Y, the keyboard accelerator.
Mailer displays the name of a character set (for example, ISO-2022-JP) in the footer of the Compose window.
Choose the Change Char Set menu item or press Control+Y again to cycle through the choices until the correct one is displayed.
Selecting Default Char Set means that your message is sent in the default encoding for your machine.
The display of the message in your Compose window does not change; however, Mailer delivers it in the selected character set when you click Send.
Note - Mailer converts only the text of the outgoing message, not its header or attachments.
Using a Template to Compose a Mail Message
You can save a message as a template for use repeatedly, such as a template for a status report that you send out monthly. The status report template might contain, for example, the addresses, subject, and headings for the message body. You could use that template and fill in the contents before emailing it as a status report every month.