Browsing Calendars on a Network
If you know the names of other calendars on a network, you can use Calendar to browse those calendars. A practical example is to set up a meeting or appointment for several people. You can use Calendar to check for free times.
To browse other calendars and possibly to insert an appointment, you need:
The calendar names in the form calendar-name@hostname, such as kent@dailyplanet
To add calendars to the Browse list
To determine if you have access to other calendars
Note - Calendar doesn't yet provide a way for you to look up other calendar names. Call or talk to people and get them to tell you their calendar-name@hostname information.
By default, Calendar allows the "world" (all users) to have browse permission. Only the calendar owner has insert and delete permission. To change access and permissions, see "Changing Access and Permissions".
To Add or Delete Calendars in the Browse List
To add:
Type calendar-name@hostname in the User Name field.
Click Add Name.
Click OK to add the calendar to the Browse list and close the dialog box.
To delete:
Select a calendar name in the Browse list.
Click Remove Name.
To delete the calendar from the Browse list and close the dialog box, click OK.
To delete the calendar and leave the dialog box displayed, click Apply.
To erase your changes and leave the dialog box displayed, click Reset.
To erase your changes and close the dialog box, click Cancel.
To Determine Whether You Have Access to Other Calendars
Choose Compare Calendars from the Browse menu.
Select one or more entries in the Browse list that you want to check for access.
Click Schedule to open the Group Appointment Editor.
Look at the Calendar Access list.
The Calendar Access list displays the calendar names that you selected in the Compare Calendars dialog box.
A "Y" in the Access column means you have insert access. An "N" means you don't.
Note - To add appointments or To Do items to other calendars, ask the owners to grant you insert access. To find out how to grant or deny access to your calendar by others, see "Changing Access and Permissions".
Scheduling Appointments on Other Calendars
Once you've browsed calendars for free times and have permission to insert appointments on other calendars, you can schedule a group appointment.
Use the Group Appointment Editor to insert, change, or delete a group appointment on your and other calendars. If you don't have insert access to other calendars, you can use the Group Appointment Editor to mail notices of group appointments to other users.
To Schedule a Group Appointment
Choose Compare Calendars from the Browse menu.
Click one or more entries in the Browse list.
Notice that the grid overlays calendars one on top of another and displays busy times shaded darker and available times unshaded.
Click in an unshaded time block in the grid.
Click Schedule.
The Group Appointment Editor is displayed with the fields for date, time, and mail automatically filled out.
Type (or edit) the group appointment start time in the Start field.
Type (or edit) the group appointment end time in the End field.
In the What field, type the appointment description, such as its location or purpose.
Click More.
Choose the repeat interval and duration for the group appointment.
Click Insert to add the group appointment to the selected calendars.
If you don't have insert access on all the calendars, you can send mail to notify others about the group appointment. See "To Mail Reminders to a Group Using Calendar".
Click Cancel to close the Group Appointment Editor.
To Mail Reminders to a Group Using Calendar
Once you've set up a group appointment (date, start and end times, description, repeat interval), you may want to mail the group a reminder. With the group appointment displayed in the Group Appointment Editor:
Click More to display additional options.
Click Mail.
Calendar displays a Compose window containing an appointment attachment. The appointment attachment is pre-addressed to the selected users and automatically filled out with the date and appointment start and end times.
Click Deliver in the Compose window.
Calendar mails the reminder to the selected users.
Recipients of a mail message with a calendar-formatted reminder can drag the message from the mailer header window and drop it on their calendars to automatically schedule the pre-formatted appointment.