To Create an Appointment Message Using a Mail Program

1. Start Mailer (or your regular mail program).

2. Open a compose window or create a blank message.

3. Add a section to the message that includes exactly the following format. Replace <tab> with a tab character, <blank line> with a blank line, and replace the italicized format information with actual data.

   <tab>** Calendar Appointment **

   <blank line>

   <tab>Date:<tab>mm/dd/yyyy

   <tab>Start:<tab>hh:mm am

   <tab>End:<tab>hh:mm pm

   <tab>What:<tab>description line 1

   <tab><tab>description line 2

   An example might be:

   ** Calendar Appointment **

   Date: 11/22/94

   Start: 10:00 am

   End: 11:00 am

   What: Staff meeting

   Monet conference room

4. Insert any additional text into the mail message.

5. Address the message to the recipient and include the subject of the message.

6. Send the message.

   For information about using Mailer, see Chapter 10, Using Mailer.

To Drag an Appointment From Mailer to Calendar

From Mailer, and possibly other applications, you can drag an appointment icon to Calendar to schedule it.

1. In Mailer's Message Header List, click the header containing the formatted appointment.

2. Drag the header to Calendar and drop it.

   The pointer changes to an icon representing the moving file.

   Calendar schedules your appointment and prints a message in the message area stating that the appointment was scheduled.

3. Display the Calendar view containing the day on which you scheduled the appointment.

4. Double-click that day to open the Appointment Editor.

   Verify that the appointment is scheduled for the correct day and time.

   For more information on using Mailer, see Chapter 10, Using Mailer.

To Drag an Appointment From File Manager to Calendar

From File Manager, and possibly other applications, you can drag an appointment icon to Calendar to schedule it.

If you have a file containing a formatted appointment:

1. In an open File Manager window, navigate to a folder containing a file with a formatted appointment.

2. With both the formatted appointment and Calendar visible on your screen, drag the formatted appointment file to Calendar and drop it.

   Calendar schedules your appointment.

3. Double-click that day to open the Appointment Editor.

   Verify that the appointment is scheduled for the correct day and time.

   For more information about File Manager, see Chapter 5, Managing Files with File Manager .

To Drag an Appointment From Calendar to Mailer

From Calendar, you can drag an appointment icon to Mailer to mail it to someone.

1. Use the Appointment Editor to create an appointment but don't click Insert.

2. Start Mailer and choose New Message from the Compose menu.

   Make sure both the Appointment Editor and Mailer's Compose window are visible on your screen.

3. Drag the Drag Appt icon from the Appointment Editor and drop it on Mailer's attachment list.

   The pointer changes to an appointment icon representing the moving file.

   Mailer displays your appointment as a text file in the attachment list.

4. Compose and address your mail message and send it.

   For more information on using Mailer, see Chapter 10, Using Mailer.

To Drag an Appointment from Calendar to File Manager

From Calendar, you can drag an appointment icon to File Manager to save it in your file system.

1. Use the Appointment Editor to create an appointment but don't click Insert.

2. In an open File Manager window, navigate to a folder where you want to save the appointment in a file.

3. With both the File Manager window and Calendar Appointment Editor visible on your screen, drag the Drag Appt icon from the Appointment Editor and drop it on the File Manager window.

   The appointment is saved in a text file in the folder where you dropped it.

   For more information about File Manager, see Chapter 5, Managing Files with File Manager .

Customizing Calendar

Calendar provides Options dialog boxes to change the settings for all future appointments. To change the settings for individual appointments, see "To Set Appointment Options".

To Change Appointment Editor Defaults

1. Choose Options from the File menu.

   The Calendar Options dialog box is displayed.

2. Choose Editor Defaults from the Category menu.

3. Optional. Change the default appointment duration in the Duration field.

4. Optional. Change the default appointment start time by choosing from the Start menu.

5. Select Beep, Flash, Popup, or Mail reminders.

   Beep	Causes your system to emit an electronic beep
   Flash	Causes your calendar to flash
   Popup	Displays a reminder dialog box
   Mail	Sends electronic mail

6. Edit the default time intervals if necessary.

   The time interval fields are active for each reminder you select. They specify the time before an appointment that the reminder is activated.

7. Choose a privacy option from the Privacy menu.

   Others See Time Only	The default - displays only the time of an appointment so others can see you're busy
   Others See Time and Text	Displays the time and text of an appointment in your calendar
   Show Nothing	Displays nothing about an appointment in your calendar for maximum privacy

8. Click Apply to apply the new defaults to all future appointments.

9. Click Cancel to close the Calendar Options dialog box.